• Adjudicators must arrive 12–24 hours before the event for adequate rest and preparation.
• Overnight (“red-eye”) flights arriving on the event day are not recommended.
• Return travel should be booked on the same day after the event or the next morning at the latest.

• Minimum 4-star business hotel or equivalent quality
• Private rooms required(no sharing).
• Accommodation should be located within 30 minutes of the event venue.
• Hotels must include daily breakfast and secure internet access.

• Daily meals (breakfast, lunch, dinner) provided by the organizer.
• Meals must be hygienic and balanced; dietary preferences to be stated in advance.
• Alcohol consumption or private entertainment during official duties is prohibited.

• Applicant provides basic travel and accident insurance for adjudicators.
• All must comply with local safety regulations and report incidents immediately to HQ.
• Emergency contact details of the local organizer must be provided pre-departure.

• The applicant is responsible for all travel, accommodation, meals, and logistics.
• Must assign a representative to meet and accompany the adjudicator upon arrival.
• Responsible for transportation between hotel and venue.
• Any additional costs due to delay, reschedule, or cancellation are to be borne by the client.
• All arrangements must comply with SGR’s ethical and safety standards

Pre-Event (7 days before):

• Applicant uploads flight, hotel, transport confirmations to SGR system
• SGR Admin verifies and approves arrangements

Post-Event (Within 48 hours):

• Official Verification Report
• Witness & Measurement Form
• Media Documentation Log
• All materials archived under event record ID

• Only pre-approved expenses (such as visa, transport, and baggage fees) are eligible for reimbursement by the applicant.
• Personal expenses (mini-bar, souvenirs, entertainment) are not claimable
• Claims must be submitted within 14 business days after the event.

• Adjudicators represent SGR and must maintain professional conduct at all times.
• Business attire required during flights and events.
• No favoritism, conflicts of interest, or premature result announcements.
• No event-related social media posts before official publication.

• Any travel change requires SGR HQ approval
• Cancellations within 7 days of event → applicant bears cost.
• For force majeure (e.g., disaster, pandemic), mutual rescheduling applies.
• Refundable flight and hotel bookings are strongly recommended